Empowering organisations with a collaborative approach delivers sustainable EDRMS solution
05 Jan 23 – 3-pronged collaborative approach drives autonomy for Scottish public sector organisation
Metataxis is delighted to be supporting a local Scottish council successfully deploy a new Electronic Document and Records Management System (EDRMS) on Microsoft 365.
Like every public sector organisation responsible for lots of personal records and bound by strict regulations, compliance, governance and security remains top of the agenda. This Scotland-based council was looking to roll out Microsoft 365 as their new Electronic Document and Records Management System (EDRMS) but wanted some expert advice to provide assurance that this was the right solution to adopt.
Metataxis worked closely with the Council team to firstly undertake an independent review of the existing project and make relevant recommendations. We then went on to develop two very thorough Governance and Information Architecture frameworks for Microsoft 365 in line with their existing Records Management plan.
Comments Noeleen Schenk, Director at Metataxis: “The size and complexity of retention schedules for a local Council can be particularly challenging. As records management specialists, we were able to offer expert advice on remediation as well as retention to develop a well-defined Information Architecture framework for this local authority.”
With the review complete and new framework development in place, Metataxis is now supporting the implementation of the new EDRMS on Microsoft 365 in collaboration with the Council.
Noeleen continues: “EDRMS roll outs can be lengthy and often costly projects. Here at Metataxis, we are all about empowering organisations, so this EDRMS implementation will follow a 3 phased, collaborative approach in order to drive sustainability, up-skill the team while keeping costs down.”
Metataxis will work closely with the Council to show and share how to undertake the project roll out successfully by themselves. By developing a comprehensive toolkit to follow, the in-house team will be able to confidently implement the new EDRMS, becoming completely autonomous and negating the need for further spend or support moving forward.
Ready to refresh your EDRMS in 2023?
If you are looking to update your document and records management system, simply contact us and we would be delighted to discuss the options with you.