Author: Siobhan King

Information architecture framework: a blueprint for records management 

Posted by on in Information Architecture, Records Management, SharePoint

10 Feb 2023 – Metataxis supports public heritage organisation deploy SharePoint records management system.

Metataxis is delighted to be working with a national heritage organisation to deliver a comprehensive information architecture framework.

This UK public body wanted to roll out SharePoint as their new records management system and were looking for ways to do this as efficiently as possible.

Following a search on G-Cloud for providers who offer this kind of support, the organisation was delighted to discover that Metataxis could meet their requirements, having successfully worked with the team on a previous project. Based on this positive past experience, Metataxis was thrilled to be selected as the partner of choice to develop an information architecture framework in order to help to shape and support the successful delivery of this SharePoint project.

This new information architecture framework will provide a clear blueprint for the organisation’s Microsoft 365 tenant and will ensure consistency across all sites. 

Having a framework in place also provides opportunities to reuse existing information architecture designs which will in turn reduce duplication of effort and help to make the task of scaling up much easier.

Comments Noeleen Schenk, Director at Metataxis: “We are recognised for our records management and information governance expertise. Combined with our knowledge and experience of working with G-Cloud-13 services, Metataxis is well-positioned to support all public sector organisations manage and secure their data and collection of records in line with government policies. We are really looking forward to working with this organisation; they have a great in-house team and we think we will complement their skills well.”

The project commenced earlier this month and is due to be completed in March 2023.

Read more about our records management services.

If you would like to learn more about how we help both public sector organisations and private businesses address the challenges of information architecture and data retention and management, simply contact us.

Mitigate risk with SharePoint records management training

Posted by on in Information Governance, Information Management

10 Feb 2023 – Metataxis delivers Microsoft 365 and SharePoint Records Management training course in partnership with training experts, Leadership Through Data.

Once again, Metataxis is pleased be presenting the Microsoft 365 and SharePoint Records Management course, in partnership with Leadership Through Data.

Designed and delivered by Records Managers for Records Managers, this comprehensive training course explores the information governance features of Microsoft 365, including licencing and information architecture requirements to support information governance.

This “all you need to know” Microsoft 365 and SharePoint Records Management course is delivered by Metataxis Senior Consultant, Siobhan King. With her specialist background in records management and information governance, this course will help students to improve their SharePoint record management skills and strengthen information governance across their organisation.

Siobhan explains: “It’s always fun teaching this course because with Microsoft things never stay still for very long. This means there are always new things to teach and learn in every session! Upon course completion, students will know how to design, configure and implement Microsoft 365 to get the most of the features, mitigate risk and gain a better understanding how to protect the valuable information created and shared by colleagues on a daily basis.”

This virtual training course is delivered over 4 half days and all attendees will achieve 12 CPD credits. It’s a very popular course and is now fully booked, however it will available again in in April, June, September and November this year.

Learn more and book your place now! 

Information Architecture Training for Microsoft 365

Posted by on in Information Management, Training

All you need to know about Microsoft 365 Information Architecture 

11 Dec 22 – Book your place on our virtual training course this January

Besides supporting customers with their information management projects, our Senior Consultant and information governance guru, Siobhan King, also delivers comprehensive training courses for those looking to learn more about Information Architecture (IA) for Microsoft 365.

Delivered through our training partner Leadership Through Data, this virtual course, “All You Need To Know: Microsoft 365 Information Architecture” is an ideal opportunity for attendees to consider the practicalities of rolling out an IA, taking into account everything from gaining senior buy-in to working effectively with colleagues in IT.

Why you should attend this course?

Course attendees regularly feedback that our course really helps them to have much better conversations with IT about Microsoft 365.

This is in part because our course helps people to understand how Microsoft 365 works by providing live examples and opportunities for hands on development of Information Architecture.

Seeing Microsoft 365 products such as SharePoint, Teams and Purview from an Admin perspective and putting this into context really does help establish a common language with IT when working together to develop and roll out Microsoft 365 applications.

This Microsoft 365 Information Architecture course also provides insight into the IT perspective for managing Microsoft 365 products and helps attendees to form productive working routines together with IT.

Siobhan explains: “The thing that strikes me each time I teach this course is that for a roll out of Microsoft 365, SharePoint and Microsoft Teams to succeed, organisations need to establish who is responsible for what at the very beginning.”

There are two specific types of roles to consider: 

  1. who will be the decisions makers
  2. who will be the implementers

Each of these roles is equally important because between them, they help to avoid any snags in a project and ensure things get done. This is such an important conversation to have up front.

The IA course also helps learners identify any other activities and considerations that may similarly require a discussion regarding roles and responsibilities.

How to book

Siobhan will be delivering this course again in the week commencing 9th of January 2023 and we couldn’t think of a better way to start the new year!

Places are limited but there is still some availability. If you would like kick start 2023 and learn all you need to know about Microsoft 365 Information Architecture, simply click the button below to book your seat now!

BOOK NOW!

Metataxis goes on the beat with Information Architecture framework

Posted by on in Information Architecture

UK Constabulary chooses Metataxis for Information Architecture project

Nov 22 – Metataxis supports UK police force with a new Information Architecture framework.

Bound by strict data compliance regulations and governance rules, many public sector organisations are challenged with meeting their information management requirements.

Metataxis is thrilled to be supporting a UK constabulary address these challenges with the development of a new Information Architecture (IA) framework for Microsoft 365.

This new framework will consider the best ways to structure and manage information stored in Microsoft 365 applications across the organisation, including Microsoft Teams, SharePoint and OneDrive. We will also look at how they manage compliance in Microsoft Purview to create a well-defined, compliant, Information Architecture (IA) framework.

This comprehensive plan will set out recommendations and parameters for a successful Information Architecture implementation, providing a solid base for the team to start building their architecture and subsequently roll out the Microsoft 365 project.

We are also helping the IT team to develop a clear information governance framework which will define the roles and responsibilities within the organisation to ensure success of the Information Architecture project.

Explains Siobhan King, Senior Consultant at Metataxis: “Responsible for lots of personal data, security and compliance is vital for all public sector organisations. Following a well-defined Information Architecture framework, this UK police constabulary will be well placed to begin the successful implementation of their Information Architecture for Microsoft 365 and remain confident that all governance and compliance regulations are met.”

The project commenced in October 2022 and is expected to be completed early next year.

Metataxis provides information architecture services to help structure and classify information in order to leverage the information’s full value. If you would like to learn more about our information architecture services for your organisation, simply contact us.

Information Management issues podcast

Addressing information management issues

27th March 2023 No Comments

Join the Information Revolution! Our latest podcast is now live! This new episode discusses the Records and Information Management issues faced by many organisations. You can listen to the Metataxis team in New Zealand, Judi Vernau and Michael Upton, along

Read More »
ARA Conference 2023

ARA Conference 2023

24th March 2023 No Comments

Meet us at the records management biggest reunion this year! The Archives and Records Association (ARA) Annual Conference is returning to Belfast from 30 August – 01 September 2023. And so are we! Running with a ‘Communities’ theme, ARA promises

Read More »

Metataxis joins Microsoft CAB & Records Management experts to support app development

Posted by on in Records Management, Uncategorized

Oct 2022 – Metataxis joins Microsoft Records Management Customer Advisory Board working group.

Metataxis is thrilled to be a member of the Microsoft Records Management Customer Advisory Board (CAB) working group.

Microsoft CAB working groups enable industry professionals to get together and suggest and share feedback with Microsoft, in order to help them develop and enhance their current capabilities to address customer challenges and new requirements.

The Microsoft Records Management Customer Advisory Board working group is made up of records and information governance professionals from the UK, United States, Australasia and Europe, including representatives from government and private sectors, consultants and National Archives institutions.

These compelling sessions offer the opportunity for Records Management experts to present and propose the developments we would like Microsoft to consider that would best serve our records management requirements.

Siobhan King, Senior Consultant at Metataxis, explains: “These valuable meetings enable us to share our challenges, experiences and requirements with other industry experts from across the globe, and in turn, support the ongoing development of Microsoft 365. Our most recent CAB meeting with Microsoft was a lively and well informed event, where we discussed the next round of records management development requests on our wish list, including version management and expiry dates.” 

Microsoft runs a quarterly cycle for considering improvements, based on the proposals put forward by industry professionals. The next round for reviewing development requests will take place in October.

Metataxis provides records management, retention and disposal solutions and to over 250 clients in the public, private and third sectors. If you would like to learn more about our record management services, simply contact us.

Information Management issues podcast

Addressing information management issues

27th March 2023 No Comments

Join the Information Revolution! Our latest podcast is now live! This new episode discusses the Records and Information Management issues faced by many organisations. You can listen to the Metataxis team in New Zealand, Judi Vernau and Michael Upton, along

Read More »
ARA Conference 2023

ARA Conference 2023

24th March 2023 No Comments

Meet us at the records management biggest reunion this year! The Archives and Records Association (ARA) Annual Conference is returning to Belfast from 30 August – 01 September 2023. And so are we! Running with a ‘Communities’ theme, ARA promises

Read More »