Get Control of Retention with the Microsoft 365 Compliance Centre

Out of control growth of records and documents held on SharePoint, Microsoft Teams and other applications is a problem common for many. The Compliance Centre provides records and Information Managers with a great toolset to help manage retention in Microsoft 365. But while what is on offer is very sophisticated, it’s not always entirely intuitive. It’s a steep learning curve, especially if you happen to come from an information industry background as opposed to a technical one.

There’s a lot of advice and guidance from SharePoint practitioners, which is really helpful but sometimes assumes a great deal of familiarity with Microsoft products. So we put together a few short demo videos providing an explanation of retention management in the Compliance Centre and how you might want to apply this – from a records management perspective. 

You can watch the snippet of our first demo below or for the full video and access to the full series visit our Youtube channel. We hope you find these useful to add to your learning and if you want to ask us any questions about the Compliance Centre please use our contact form on the right. 

A proper night out with Metataxis

AssociateNightbanner

It’s been a long time since we have had the opportunity to meet up with our associates, partners or clients face to face. So we were absolutely delighted to see so many at our Associate Night at the Edinboro Castle last week. There were many familiar faces there, some who we haven’t seen in over a year. And then there were those who we have only ever spoken via screens who we were excited to meet in person.

For some of us it was our first proper night out since early 2020. After over a year of restrictions we’ve learned to treasure what was previously something we took for granted; meeting colleagues at the pub for a good catch up. While we’ve all managed to continue to work remotely surprisingly well, nothing replaces the immediacy of a hug, a smile, or just enjoying being in the same space.

We hope those who attended our Associates Night enjoyed themselves as much as we at Metataxis did. And we hope that we get to see our friends and associates again very soon.

New Records Management Code of Practice issued

It’s official. Destruction is nice. Or so says the new Section 46 Code of Practice issued this month:

Destroying information is essential to maintaining an effective information management capability, and means that authorities avoid the unnecessary financial burden of searching, maintaining and storing information that is no longer needed.

While this is what records managers have been saying to their colleagues in IT and governance for years, I don’t think I’ve ever seen it put quite so bluntly before. 

The new Code of Practice is much more explicit than the previous 2016 version. Less space is given to discussing the benefits of following the Code  (which in retrospect seemed a little redundant) making way for clearer expectations around governance arrangements. Good governance is key to any information or records governance programme, so I’m glad to see this is given greater prominence here.

The principles of good practice remain the same but the new Code of Practice provides much clearer descriptions of how these work in practice which is both welcome and daunting. At Metataxis we know that it’s a difficult task meeting obligations which are fine in theory but are difficult to achieve in the reality of your information environment. Find out how we can help you turn general principles into practice. Contact us today.

 

 

UK Adequacy has been approved – for now

The long awaited decision regarding UK Adequacy was made end of last month, on the 28th of June. While the UK has achieved adequacy statement, there is something of a watching brief on this.

For the first time ever, the EU Commission has made Adequacy conditional. Unusual, but perhaps unsurprisingly the UK is subject to additional caveats. The Adequacy approval will only last a period of 4 years from date adequacy comes into force, and the EU Commission may intervene should there be any changes to UK legislation which will affect personal data processing. This so-called “sunset clause” means we be back here again in four years time (or sooner) if a political decision is taken to create a divergent data protection regime for the UK which doesn’t meet adequacy requirements.

What this decision does give UK business is some breathing space regarding cross border data processes to the EU. It means cross-border processing may continue without having to put additional safeguards such as standard contractual clauses in place. Although it does not mean this now means businesses can relax a little about meeting GDPR requirements! Adequacy is approved for nations that can demonstrate they have an equivalent data protection regime to the GDPR. The UK has done that for now, but given the caveats, it does feel almost like the UK is on some form of probation.