This post part of  a weekly series of reminiscences and predictions on all things information management, to celebrate 20 years of Metataxis.

LTD partnership

Happy New Year! We’re really pleased to start 2022 with an exciting announcement!

Metataxis is delighted to be joining partnership with Leadership Through Data. As leaders in information governance training in the UK and Australasia we are delighted to be working with Leadership Through Data to deliver both courses and in-house training.

At Metataxis we feel we share many of the same values as Leadership Through Data. We are both passionate about empowering our clients to manage their information effectively and with confidence. This makes Leadership Through Data an excellent fit for Metataxis as a training delivery partner.

Bringing our services of training and consultancy together in partnership provides you with a “one-stop shop” for all your information governance needs. Metataxis training is now to be provided through Leadership Through Data, who provide an excellent range of courses on Information Governance, Information Management and Microsoft 365. Our Metataxis consultants are pleased to be joining the LTD team as trainers and look forward to meeting delegates in 2022.

Leadership Through Data is now also offering consultancy services through Metataxis, who can provide consultancy services for information management, information governance, information architecture and Microsoft 365.

Leadership Through Data and Metataxis have already been working together on a new course on Information Architecture for Microsoft 365 which will be launched in 2022. This is just one of the first of the joint initiatives we are working on and we look forward to continuing to our deliver services, with our shared commitment to helping our clients be the best they can be.

This post is the first in a weekly series of reminiscences and predictions on all things information management, to celebrate 20 years of Metataxis.

The internet was a big thing in 2002 (we were in the tail of the dot-com boom). Many of us knew that this wasn’t going to change. We were already post Web 1.0, and there was much talk of Web 2.0, Web 3.0, and beyond. “Semantic Web” and “Linked Data” were leading-edge concepts. What happened to this promise? I think semantic web turned out to be harder to do than expected, and the market smaller than expected. However, today’s modern tools and modern mindsets mean that the promise of the Semantic Web is almost here. 

What has been your experience watching the evolution of the  Semantic Web and Linked Data since 2002? 

Twenty years ago, a dot-com software development manager (me) and a publishing director (Judi Vernau) decided to form Metataxis. We both felt that this intriguing new discipline of “Information Architecture” was something that had promise for the future, and was something we could do well at given our backgrounds. 

Twenty years later we are still here with both Metataxis UK and Metataxis NZ. Along the way, Metataxis has had, and still has some fantastically talented individuals, who’ve delivered endless value to our clients in information architecture and information management. 

But enough of the self-congratulations! In a series of posts over the coming weeks, I’ll be looking back at how information management has changed over the last 20 years. I’ll even make some predictions about the next 20 years. Watch this space…

SharePoint Health Check

Many organisations think that Office 365/SharePoint deployment and configuration is both simple and quick only to find the reality quite different once the system is used in anger.  But a well-timed health check of SharePoint can save a lot a pain and stress down the road.

A health check can be done at any stage of SharePoint implementation for many different purposes. For instance a health check may be done during a pilot or pathfinder exercise to check that the project is going in the right direction. Or the health check may be used for older implementations that may be experiencing issues for the purpose of root cause analysis.

It’s not just about the technology

The technical configuration of your Office 365/SharePoint system is important, but so too is how your information is organised within your implementation. Failing to understand your information management needs is often overlooked in Office 365/SharePoint deployments which can result in expensive, unusable, or even a failed system. We recommend any health check considers ongoing information management as well as the technical management.

What a health check should cover

With that in mind we recommend a SharePoint health check should consider both standard areas of functionality as well as information governance, management and strategies. The health check should consider the following aspects though depending on how SharePoint is configured may want more attention on some areas than others.

  • High-level Office 365 configuration
  • Site collection and site architecture
  • User permissions and user access model
  • Content types and columns
  • Term sets
  • Search configuration
  • Libraries, views and folder configuration
  • Navigation and high-level user interface
  • Usability and look and feel
  • Information governance and policies
  • Training and support
  • Culture and change management

Who should do the health check

Ideally a neutral third party should conduct a health check, so they can provide an independent and impartial assessment of the system. The third party may be a person or team within your organisation that has not been heavily involved in implementation. That internal resource would need to have the skills and expertise to complete a thorough health check. Alternatively external resource with the skills and experience may be contracted to do the work. The benefit of getting a health check from a skilled professional is assurance of quality of work as well as the ability to provide results quickly and accurately.

Metataxis can provide independent health check of your Microsoft 365 and/or SharePoint deployment to discover potential problems before they become actual problems. The Metataxis team has the unique skills and experience to bridge the world of technology and information management, to provide a unified and thorough analysis. Metataxis has a simple health check methodology that provides quick results. This is based on the many implementations we have worked on.

  • Analyse: A Metataxis consultant conducts an audit of your Office 365/SharePoint environment.
  • Document: The consultant documents their findings to produce an organisation specific set of recommendations.
  • Review: The consultant discusses the recommendations with the organisation, refining them as required.
  • Support: Follow-up advice is available via email or phone after the delivery of the recommendations.

We can scale any health check to the requirements of your organisation and point you in the right direction to give you the right information governance, architecture and strategy to help you on your way.  Get in touch with us today to talk using the contact form on the right.