As part of their digital transformation, a UK regulator instigated a programme of work to implement SharePoint as their Records and Document Management solution. The project included migrating all the records out of their existing document management system into M365 and decommissioning the old system.
- Engage with the business to capture Information Architecture requirements
- Define the Information Architecture for SharePoint – including site/library structure, columns, metadata and permission inputs
- Support and inform the SharePoint configuration – including records management policy and retention schedule implementation
- Support the planned implementation, and act as Information Architecture SMEs
Analysis and requirements gathering
Design and implementation
Migrating the data
The Information Architecture Metataxis created provided the client with a functional structure for their SharePoint implementation that guaranteed the accessibility, confidentiality, and integrity of documents, ensuring ease of use and enhancing the user’s experience of document management, collaboration and sharing.
In addition, the Information Architecture provided enriched information through the application of metadata to support the reuse of information reducing the impetus for duplication and gave the client the ability to combine information from multiple sources to provide a “single version of the truth.” This work made a significant contribution to the client’s overall programme to rationalise repositories, decommissions legacy systems, reduce IT costs, and improve information governance.