Category: Information Governance

Mitigate risk with SharePoint records management training

Posted by on in Information Governance, Information Management

10 Feb 2023 – Metataxis delivers Microsoft 365 and SharePoint Records Management training course in partnership with training experts, Leadership Through Data.

Once again, Metataxis is pleased be presenting the Microsoft 365 and SharePoint Records Management course, in partnership with Leadership Through Data.

Designed and delivered by Records Managers for Records Managers, this comprehensive training course explores the information governance features of Microsoft 365, including licencing and information architecture requirements to support information governance.

This “all you need to know” Microsoft 365 and SharePoint Records Management course is delivered by Metataxis Senior Consultant, Siobhan King. With her specialist background in records management and information governance, this course will help students to improve their SharePoint record management skills and strengthen information governance across their organisation.

Siobhan explains: “It’s always fun teaching this course because with Microsoft things never stay still for very long. This means there are always new things to teach and learn in every session! Upon course completion, students will know how to design, configure and implement Microsoft 365 to get the most of the features, mitigate risk and gain a better understanding how to protect the valuable information created and shared by colleagues on a daily basis.”

This virtual training course is delivered over 4 half days and all attendees will achieve 12 CPD credits. It’s a very popular course and is now fully booked, however it will available again in in April, June, September and November this year.

Learn more and book your place now! 

Metataxis achieves new G-Cloud 13 accreditation for Cloud Support

Posted by on in Information Governance, Uncategorized

Oct 2022 – Metataxis successfully achieves new G-Cloud 13 accreditation for Cloud Support

Metataxis is delighted to announce our successful application to become an accredited supplier on the new G-Cloud 13 Framework.

 G-Cloud 13 replaces G-Cloud 12, a valuable digital marketplace offering cloud hosting and software services, together with associated support services to UK central government departments and other public sector bodies.

Metataxis will now be recognised on this new Government framework as a Cloud Support supplier, enabling us to offer a variety of our cloud support services including cloud migration planning and deployment, security services, quality assurance and performance testing, as well as training and on-going support.

Comments Noeleen Schenk, Director at Metataxis, “G-Cloud is a secure method of procurement for public sector buyers looking for compliant solutions in this highly regulated arena. As a recognised supplier on the new G-Cloud 13 Framework, we are looking forward to supporting public sector organisations, including schools, local authorities and government departments across the UK, set up, maintain and ultimately get the most out of their cloud investments.”

Metataxis provides cloud support services and information management solutions, such as Microsoft 365 design, information governance, cloud migration and data privacy services, to over 250 clients in the public, private and third sectors.

If you would like to learn more about our cloud services, simply contact us.

ARA Conference 2023

ARA Conference 2023

24th March 2023 No Comments

27 March 2023 – Meet us at the records management biggest reunion this year! The Archive and Records Association (ARA) Annual Conference is returning to Belfast from 30 August – 01 September 2023. And so are we! Running with a

Read More »
taxonomy

Taxonomy expertise delivers single version of truth

3rd March 2023 No Comments

03 March 2023 – Metataxis taxonomy expertise improves information management for Central Government department. Metataxis is delighted to be helping a UK Central Government department to improve the management of its information. Our experts have been commissioned to create a

Read More »

20 years ago today, part 8: Strap on your jetpacks

Posted by on in Information Governance, Information ManagementLeave a comment

This post is a continuation of a series of reminiscences and predictions on all things
information management, to celebrate 20 years of Metataxis. Let’s now look to the future…

Guessing what the future will hold is easy, guessing right is hard. What will IM look like twenty years from now? My first very unfashionable prediction is that whilst we will have fully AI-driven findability, metadata and folders will persist. They’ve been around for hundreds of years for good reason!

20 years ago today, part 1: Will the Semantic Web ever be mainstream?

Posted by on in Company, Information Architecture, Information Governance, Linked Data, Semantic Web

This post is the first in a weekly series of reminiscences and predictions on all things information management, to celebrate 20 years of Metataxis.

The internet was a big thing in 2002 (we were in the tail of the dot-com boom). Many of us knew that this wasn’t going to change. We were already post Web 1.0, and there was much talk of Web 2.0, Web 3.0, and beyond. “Semantic Web” and “Linked Data” were leading-edge concepts. What happened to this promise? I think semantic web turned out to be harder to do than expected, and the market smaller than expected. However, today’s modern tools and modern mindsets mean that the promise of the Semantic Web is almost here. 

What has been your experience watching the evolution of the  Semantic Web and Linked Data since 2002? 

What’s involved in a SharePoint health check?

Posted by on in Information Architecture, Information Governance, SharePoint, Uncategorized
SharePoint Health Check

Many organisations think that Office 365/SharePoint deployment and configuration is both simple and quick only to find the reality quite different once the system is used in anger.  But a well-timed health check of SharePoint can save a lot a pain and stress down the road.

When to do a health check

A health check can be done at any stage of SharePoint implementation for many different purposes. For instance a health check may be done during a pilot or pathfinder exercise to check that the project is going in the right direction. Or the health check may be used for older implementations that may be experiencing issues for the purpose of root cause analysis.

It’s not just about the technology

The technical configuration of your Office 365/SharePoint system is important, but so too is how your information is organised within your implementation. Failing to understand your information management needs is often overlooked in Office 365/SharePoint deployments which can result in expensive, unusable, or even a failed system. We recommend any health check considers ongoing information management as well as the technical management.

What a health check should cover

With that in mind we recommend a SharePoint health check should consider both standard areas of functionality as well as information governance, management and strategies. The health check should consider the following aspects though depending on how SharePoint is configured may want more attention on some areas than others.

  • High-level Office 365 configuration
  • Site collection and site architecture
  • User permissions and user access model
  • Content types and columns
  • Term sets
  • Search configuration
  • Libraries, views and folder configuration
  • Navigation and high-level user interface
  • Usability and look and feel
  • Information governance and policies
  • Training and support
  • Culture and change management

Who should do the health check

Ideally a neutral third party should conduct a health check, so they can provide an independent and impartial assessment of the system. The third party may be a person or team within your organisation that has not been heavily involved in implementation. That internal resource would need to have the skills and expertise to complete a thorough health check. Alternatively external resource with the skills and experience may be contracted to do the work. The benefit of getting a health check from a skilled professional is assurance of quality of work as well as the ability to provide results quickly and accurately.

Metataxis SharePoint health checks

Metataxis can provide independent health check of your Microsoft 365 and/or SharePoint deployment to discover potential problems before they become actual problems. The Metataxis team has the unique skills and experience to bridge the world of technology and information management, to provide a unified and thorough analysis. Metataxis has a simple health check methodology that provides quick results. This is based on the many implementations we have worked on.

  • Analyse: A Metataxis consultant conducts an audit of your Office 365/SharePoint environment.
  • Document: The consultant documents their findings to produce an organisation specific set of recommendations.
  • Review: The consultant discusses the recommendations with the organisation, refining them as required.
  • Support: Follow-up advice is available via email or phone after the delivery of the recommendations.

We can scale any health check to the requirements of your organisation and point you in the right direction to give you the right information governance, architecture and strategy to help you on your way.  Get in touch with us today to talk using the contact form on the right.