Information management: A want, or a need?

The value of proper planning 

Marc Stephenson, Director at Metataxis, reveals his three reasons why budget planning and project preparation is so important in his latest blog: 

After many years successfully delivering consulting services to our clients, we’ve noticed that from about November, there is often an end of year rush. Clients urgently contact us to work on projects that need to be delivered by the end of the March – budgets must be spent! Whilst we are always responsive to client requests (even if that means we are very busy early in the year!), it raises the question – why didn’t you plan better?! I think there are a few reasons for this.

Firstly, we are all living through challenging times, budgets are being squeezed, priorities are being questioned, and therefore work that needs to happen, takes precedence over work that you’d like to happen. We get this.

Secondly, work on information management systems is typically started without having the relevant information strategy, information architecture and governance regime in place. These are not optional deliverables, and many clients do not always appreciate their importance – until their projects start to go off the rails. There is then a rush to get Metataxis involved to fix things!  

And lastly, why isn’t information management and the systems that support it a need rather than a want? Ask yourself: 

  • Is keeping your information safe and compliant a need? 
  • Is enabling your users being to find information a need?
  • Is generating value from your information a need? 

Metataxis would argue these are not “nice-to-haves”, they are the essential underpinning of any organisation. You must be able to manage the most important assets your organisation has – it is information.

Sorting your needs from your wants

Here at Metataxis, we understand the value of data. We also understand that proper planning and preparation leads to project success.

Don’t rush to spend your budget on last minute projects. Make 2023 the year to take a moment to plan ahead, prioritise your needs and wants and make that all important budget work harder.

Read more about our information management services. And if you want address your information management challenges to be better prepared for future projects, we can help. Get it touch today.

Information Architecture Training for Microsoft 365

All you need to know about Microsoft 365 Information Architecture 

11 Dec 22 – Book your place on our virtual training course this January

Besides supporting customers with their information management projects, our Senior Consultant and information governance guru, Siobhan King, also delivers comprehensive training courses for those looking to learn more about Information Architecture (IA) for Microsoft 365.

Delivered through our training partner Leadership Through Data, this virtual course, “All You Need To Know: Microsoft 365 Information Architecture” is an ideal opportunity for attendees to consider the practicalities of rolling out an IA, taking into account everything from gaining senior buy-in to working effectively with colleagues in IT.

Why you should attend this course?

Course attendees regularly feedback that our course really helps them to have much better conversations with IT about Microsoft 365.

This is in part because our course helps people to understand how Microsoft 365 works by providing live examples and opportunities for hands on development of Information Architecture.

Seeing Microsoft 365 products such as SharePoint, Teams and Purview from an Admin perspective and putting this into context really does help establish a common language with IT when working together to develop and roll out Microsoft 365 applications.

This Microsoft 365 Information Architecture course also provides insight into the IT perspective for managing Microsoft 365 products and helps attendees to form productive working routines together with IT.

Siobhan explains: “The thing that strikes me each time I teach this course is that for a roll out of Microsoft 365, SharePoint and Microsoft Teams to succeed, organisations need to establish who is responsible for what at the very beginning.”

There are two specific types of roles to consider: 

  1. who will be the decisions makers
  2. who will be the implementers

Each of these roles is equally important because between them, they help to avoid any snags in a project and ensure things get done. This is such an important conversation to have up front.

The IA course also helps learners identify any other activities and considerations that may similarly require a discussion regarding roles and responsibilities.

How to book

Siobhan will be delivering this course again in the week commencing 9th of January 2023 and we couldn’t think of a better way to start the new year!

Places are limited but there is still some availability. If you would like kick start 2023 and learn all you need to know about Microsoft 365 Information Architecture, simply click the button below to book your seat now!

Information Revolution Podcast

Join the Information Revolution!

The information revolution is here! 

Information Management in government is in the midst of a long term transition. To be successful now and in the future, we have to be active participants in the day-to-day business of our organisations and in the design of the information resources that our organisations use.

If we get this right, the next big gains in productivity and public good will come from us.

It’s a step change in information management – and we want everyone to be part of it.

Karl Melrose (Leadership Through Data), Judi Vernau (Metataxis UK and NZ) and Michael Upton (Metataxis NZ), get together every fortnight, where they discuss topics in information management practice that are relevant for today and the future.

They also bring in other industry insiders to talk about what they’re doing, and how their practice is changing.

Are you ready learn more? 

Watch our Information Revolution podcast series today and discover more about the latest trends and best practices around information management, information architecture, data retention and more. 

Strengthening information governance with records management training

Records Management 2

September 2022 – Metataxis delivers new Records Management training course in partnership with training experts, Leadership Through Data.

Metataxis Limited is thrilled to be providing a comprehensive SharePoint Records Management course with their training partner, Leadership Through Data.

Designed by Records Managers for Records Managers, this comprehensive training course explores the information governance features of Microsoft 365, including licensing and information architecture requirements to support information governance.

This “all you need to know” SharePoint Records Management course is delivered by Metataxis Senior Consultant, Siobhan King. With her specialist background in records management and information governance, she is helping students design, configure and implement Microsoft 365 to get the most of the features, mitigate risk and gain a better understanding how to protect the valuable information created and shared by colleagues on a daily basis.

Explains Noeleen Schenk, Director at Metataxis: “As part of our partnership with LTD, we’re delighted to offer this Records Management training course to individuals looking to improve their SharePoint record management skills and strengthen information governance across their organisation.” 

This virtual training course is delivered over 4 half days and all attendees will achieve 12 CPD credits. Learn more and book your place now!

Here at Metataxis, we understand the challenges of Records Management. The ability to manage your information and records effectively is crucial in supporting your business, and being able to meet your regulatory and compliance obligations.

Our comprehensive Records Management service advises on and delivers retention and disposal management programmes so you can protect your business and remain compliant.  If you would like to learn more, simply contact us.