Metataxis aids Health Sector Organisation with records management compliance

Assess your EDRMS

Nov 22 – Metataxis delivers records management recommendations to support Health Sector Organisation.

Bound by strict data compliance regulations and governance rules, many public sector organisations are challenged with meeting their record management requirements.

Metataxis is delighted to be supporting a large Health Sector Organisation address these challenges with a comprehensive assessment of the information and records management solutions currently available to help them confidently select the right platform to deploy across the Organisation.

The Organisation is required to comply with the Lord Chancellor’s Code of Practice on the Management of Records issued under Section 46 of the Freedom of Information Act 2000. This code of practice provides guidance to public authorities on the keeping, management and destruction of records under the Act.

The assessment will initially review the capability of the existing Microsoft 365 products currently in use across the Organisation in terms of its ability to maintain governance and satisfy the records management legislation as laid out by the Code of Practice.

We will then go on to compare the Microsoft 365 functionality against three other suitable Electronic Document and Record Management Systems (EDRMS) that are available on the open market. Besides compliancy, our team of Records Management experts will also undertake a comprehensive risk assessment of all four platforms, as well as investigating usability and business effort required to deploy each system cost effectively, swiftly and securely.

Explains Noeleen Schenk, Director at Metataxis: “The ability to navigate records compliance requirements, create retention and disposal schedules, and ensure secure information management is fundamental for public sector organisations. The results of this two-tier evaluation will enable us to ascertain which solutions meet the Organisation’s legal and compliance requirements and put forward a set of valid recommendations. This will ensure the Organisation is well placed to select the best platform to meet their information and records management needs.”

Metataxis provides records management services to improve retention and disposal management. If you would like to learn more about our retention and records management services for your organisation, simply contact us.

Metataxis joins Archives and Records Association

Metataxis joins Archives and Records Association (ARA) to share best practices with like-minded professionals

Nov 22 – Metataxis is delighted to become a corporate member of the Archives and Records Association (ARA) UK & Ireland.

The Archives and Records Association is the leading professional body for the record-keeping sector. It was created to ensure that archives and records are properly looked after and preserved for posterity and that all those working hard on this task receive the proper training and support to do so.

As a corporate member, we look forward to sharing our Records Management knowledge, offering practical advice, best practices as well as other useful resources to support professionals in the in the archives and records sector.

Comments Noeleen Schenk, Director at Metataxis: “We are delighted to be part of this professional body and join in the conversations to champion the records management sector. We are really looking forward to attending the upcoming events and the opportunity to network and connect with other records management professionals.”

Metataxis provides records management, retention and disposal solutions and to over 250 clients in the public, private and third sectors. If you would like to learn more about our record management services, simply contact us.

Metataxis joins Microsoft CAB & Records Management experts to support app development

Oct 2022 – Metataxis joins Microsoft Records Management Customer Advisory Board working group.

Metataxis is thrilled to be a member of the Microsoft Records Management Customer Advisory Board (CAB) working group.

Microsoft CAB working groups enable industry professionals to get together and suggest and share feedback with Microsoft, in order to help them develop and enhance their current capabilities to address customer challenges and new requirements.

The Microsoft Records Management Customer Advisory Board working group is made up of records and information governance professionals from the UK, United States, Australasia and Europe, including representatives from government and private sectors, consultants and National Archives institutions.

These compelling sessions offer the opportunity for Records Management experts to present and propose the developments we would like Microsoft to consider that would best serve our records management requirements.

Siobhan King, Senior Consultant at Metataxis, explains: “These valuable meetings enable us to share our challenges, experiences and requirements with other industry experts from across the globe, and in turn, support the ongoing development of Microsoft 365. Our most recent CAB meeting with Microsoft was a lively and well informed event, where we discussed the next round of records management development requests on our wish list, including version management and expiry dates.” 

Microsoft runs a quarterly cycle for considering improvements, based on the proposals put forward by industry professionals. The next round for reviewing development requests will take place in October.

Metataxis provides records management, retention and disposal solutions and to over 250 clients in the public, private and third sectors. If you would like to learn more about our record management services, simply contact us.

20 years ago today, part 7: The rise of electronic recordkeeping standards

This post is a continuation of a series of reminiscences and predictions on all things
information management, to celebrate 20 years of Metataxis.

Records management was starting to come into the 21st century. It had been in those basements for millennia, so it’s modern area was going to take some time to get here! InterPARES and the European Commission’s  “Moreq” (Model Requirements for Electronic Records and Document Management) significantly helped it along the way. This heralded the start of RM in the modern age. Fast forward twenty years, and we now have (kind-of) sophisticated RM systems, but they still have a way to go to be easily usable.

20 years ago today, part 6: Records management emerges from dusty basements

This post is a continuation of a series of reminiscences and predictions on all things
information management, to celebrate 20 years of Metataxis.

Records management was slowly coming out of  dusty basements as we stated to get to grips with the definition of electronic records – the now familiar authenticity, reliability usability and integrity of records. A range of shocking events, culminating in September 11 had made both business and digital continuity de rigueur days after paper had rained from the sky in lower Manhattan. Organisations were finally getting their heads around ERMS systems as important lifecycle management tools.