Category: SharePoint

Get Control of Retention with the Microsoft 365 Compliance Centre

Posted by on in Compliance Centre, Information Governance, Information Management, Microsoft 365, Retention Management, SharePointLeave a comment

Out of control growth of records and documents held on SharePoint, Microsoft Teams and other applications is a problem common for many. The Compliance Centre provides records and Information Managers with a great toolset to help manage retention in Microsoft 365. But while what is on offer is very sophisticated, it’s not always entirely intuitive. It’s a steep learning curve, especially if you happen to come from an information industry background as opposed to a technical one.

There’s a lot of advice and guidance from SharePoint practitioners, which is really helpful but sometimes assumes a great deal of familiarity with Microsoft products. So we put together a few short demo videos providing an explanation of retention management in the Compliance Centre and how you might want to apply this – from a records management perspective. 

You can watch the snippet of our first demo below or for the full video and access to the full series visit our Youtube channel. We hope you find these useful to add to your learning and if you want to ask us any questions about the Compliance Centre please use our contact form on the right. 

Get control of Microsoft 365

Posted by on in Information Architecture, Information Governance, SharePoint

From March to June of 2020 reported usage of Microsoft Teams increased by a phenomenal 600-800%. It’s undeniable that the way we work together in Microsoft 365 has rapidly changed in the past 12 months, brings opportunities but also many challenges. But these challenges faced in Microsoft 365 are not particularly new – if anything it has only brought into sharp-focus many of the common issues organisations and users have to deal with in their Microsoft environments.

Here is just a sample of some of considerations many face:

  • Search and discoverability – making sure things are structured so it’s easy to find the information you need
  • SharePoint vs Teams – which one to use when, and how
  • Teams bloat – sudden, uncontrolled proliferation of Teams sites and channels
  • Security and risk in Teams – guests, access and permissions

All of this makes Information Governance of Microsoft 365 even more important than ever before, as you need to consider how to effectively adopt new ways of working into your existing Microsoft 365 environment, and possibly need to remediate information structures that were built as a quick response to fast changing situations.

Metataxis has been working with a number of clients over the past 12 months to help make these sorts of transitions as painless as possible. To find out more about how we can help you, see how we use information governance to get control of Microsoft 365 or contact us directly for a conversion today.

Metataxis now on G-Cloud 12

Posted by on in GDPR, Information Architecture, Information Governance, Information Management, Knowledge Management, SharePoint

Metataxis are pleased to announce that public sector organisations can again access our services through the latest G-Cloud 12 framework.

Cloud services, such as O365/SharePoint Online, require careful planning, design and governance to be successful; however all too often this is just seen from a technical perspective rather than one based on the information and the user.

Metataxis can help organisations meet these information management and information architecture challenges that make the difference in being able to support long term adoption and deliver real value.

Metataxis offer a number of services on the G-Cloud:

  • Information Governance & Assurance
  • Information & Knowledge Management Strategy
  • Content Migration Services
  • GDPR Compliance Services
  • Information Architecture Services
  • Information Discovery Services
  • Information Management Services

    If you would like any further information then please contact us.

    • Sign up now! Upcoming SharePoint and Office 365 training course

    Posted by on in SharePoint, Training

    How to manage your information effectively in SharePoint
    and Office 365.

    Description

    This course will explain the capabilities of SharePoint,
    Teams, OneDrive and the wide range of Office 365 applications, enabling
    delegates to setup an Office 365 environment which meets their needs and which
    can be managed effectively.  The course also covers the steps to be taken
    to create an information architecture in SharePoint and Office 365, and the
    effective governance of Office 365.

    The trainer will take delegates through:

    Course materials will be presented – and copies made available
    to all delegates at the end of the course. The format is informal and
    interactive with plenty of opportunities to ask questions and share experiences
    with other delegates.

    Please note that technical ‘hands on’ exercises are not
    included in this course.

    Audience:

    The course is aimed
    at anyone looking to implement Office 365, exploit their existing Office 365
    deployment, or improve a currently ineffective Office 365 system.

    Date and time:

    Location:
    Canada Water Library, 21 Surrey Quays Road, London SE16 7AR.

    The
    course runs for a full day from 9:30 – 16:30, and will be delivered by Marc
    Stephenson, a SharePoint and Office 365 expert of 15+ years.

    To
    sign up or for more information, please contact info@metataxis.com or visit our website.

    IRMS
    members – check out our training discount.

    Metataxis on G-Cloud 11

    Posted by on in Company, Information Architecture, Information Governance, Information Management, SharePoint

    Metataxis are pleased to announce that public sector organisations can again access our services through the latest G-Cloud 11 framework.

    Cloud services, such as O365/SharePoint Online, require careful planning, design and governance to be successful; however all too often this is just seen from a technical perspective rather than one based on the information and the user.

    Metataxis can help organisations meet these information management and information architecture challenges that make the difference in being able to support long term adoption and deliver real value.

    Metataxis offer a number of services on the G-Cloud:

    Information Architecture
    Information Management
    Information Discovery
    GDPR Compliance
    Content Migration
    Training

    If you would like any further information then please contact us.