By Deborah Jepson |
February 15, 2026
Future proof your high value content with Preservica’s Active Digital Preservation
In the AI era, long-term content is no longer just a compliance overhead – it’s a strategic asset. From completed project sites in SharePoint to legacy records, organisations are required to retain critical, high-value content for decades to meet regulatory, legal, and operational needs, to unlock future insights through AI.
Archiving matters more than ever
As data volumes and storage costs continue to rise, now is the time to plan a smarter content lifecycle strategy, one that optimises costs while ensuring AI readiness.
While archiving can reduce SharePoint storage costs and declutter environments, archiving alone does not guarantee long term file readability. Many non-Microsoft file formats, such as Real Media, Flash, WordPerfect, .mov) as well as complex formats like audio-visual, CAD, GIS, WARC and 3D files), are already obsolete or at risk of becoming unreadable as software and format evolve.
In many organisations, this content may be 30 years old, migrated from multiple legacy systems and still required to remain accessible for another 30+ years for purposed such as corporate governance, pension records or infrastructure documentation. When business or IT teams cannot quickly locate or open these files, the results can incur significant compliance, legal, and operational risk.
Digital Preservation software: Protecting your assets for the long term
We’re excited to share that our peer, Preservica has recently announced an embedded integration of their Active Digital Preservation technology with Microsoft 365 Archive via their Preserve365 software.
This integration enables IT and Information Governance teams to seamlessly archive and actively preserve high-value SharePoint sites – such as completed projects containing long-term regulatory, legal or operational data. Crucially, it also ensures archived SharePoint site content is not only secure and cost-effective, but also remains available in trusted, readable, and accessible formats over decades.
Better together: Microsoft 365 Archive + Active Digital Preservation
Microsoft 365 Archive allows organisations to archive inactive SharePoint sites into, secure, low-cost storage while preserving site structure and content for full restoration.
With Preservica’s embedded Active Digital Preservation added to this native capability, organisations can extend this capability to ensure long-term accessibility for their most valuable content by:
- Initiating archiving and preservation through an integrated SharePoint user interface.
- Automatically converting filesinto trusted, readable formats, supporting over 1,000 non-Microsoft file types including AV, CAD, GIS and websites.
- Supporting authenticity and integrity with tamper-evident preservation and full audit trails.
- Enabling instant access to preserved files for via SharePoint search with no need for restoration or download.
- Managing archived sites through Microsoft 365 Archive admin, with full restoration options.
We are delighted that the Preserve365 software is now embedded together with Microsoft 365 Archive. As archiving and records management specialists here at Metataxis, we believe this complementary capability aligns strongly with our approach to responsible and sustainable information governance. We are delighted to partner with Preservica and look forward to helping bring this powerful archiving solution to our customers in the very near future.
